1. Onenote Shared Notebook Notifications
2. Onenote Shared Notebook Permissions
3. Onenote Shared Notebook Is Empty
4. Open Shared Onenote In App

One of the most important issues that you may face when you are working with your OneNote files is sharing your file with others.

In this article, we are going to explain how to change your notebook format in OneNote in order to open them in other software easier. besides that you will learn about sharing, emailing, and sending your information with others in OneNote. in the end, you will understand how to save notebooks on Onedrive and sync OneNote notebook with others, and also you will learn about inviting others in OneNote.

How to Have Your Notebook in a Different Format

In order to make changes to the Notebook, the user must have read/write permissions in the site. It can be allotted by the system administrator when needed. Steps to share a OneNote Notebook on a SharePoint Site. Here are the steps that allow you to share a OneNote Notebook on a SharePoint Site. From OneNote 2016, select File New SharePoint. OneNote Class Notebooks have a personal workspace for every student, a content library for handouts, and a collaboration space for lessons and creative activities. Class Notebook Sign In. Sign in with your Office 365 account from your school to get started.

For sharing your files you may need to change the format of your OneNote files, it can help you to share your files with others much easier and your colleagues or friends who may receive them are able to open and read them on their devices without any problem.

• User A: Share a Notebook to User B in OneNote 2016 In OneNote 2016, Click 'File' tab - 'Share' - 'Share with People'. Input the User B Account of OneNote Online into 'Type names or email addresses' box. Change to 'Can edit' privilege.
• Choose File Share. Under Share with People, type the names or email addresses of people you'd like to share your notebook with. In the drop-down box on the right, choose whether each person can edit or just view your notebook. Add a personal note, if you'd like, and choose Share.

For create a notebook in a different format you should follow these steps:

1. First select the page or the pages you want.

2. Now go to the File tab and click Export. There are two sections here:

 Export current

 Select format

3. In the Export current section, specify the desired range for output:

4. Page: Selecting this option will output the page or pages which are selected.

5. Section: All the pages of the section are selected.

6. Notebook: all notebooks are selected.

7. In the Select format section, specify the output file format:

one: The standard format of OneNote software.

Docx: The standard format of Word software.

Doc: Old Word File Format (97 to 2003).

Pdf: Save in pdf format for when you do not want anyone to change your notes.

xps: Microsoft standard format for pdf-like non-editable output.

Mht: Save notes as a web page.

Note: If you want to output all pages of the notebook, you can only output in OneNote, pdf and xps file formats.

8. Well, after you specify the storage range and format, click Export. In the storage window that opens, type the location and name of the file. If you change your mind when exporting, you can easily change the range and format in this window as well.

9. Select the format you want from the Save as type section.

10. Select the desired range from the Page Range section.

11. Click Save at the end. You can now email this file as an attachment to people.

How to Share Your Notes with Others in OneNote?

OneNote is also a great tool for sharing your notes with colleagues and classmates, and helps us enjoy while taking notes faster and better.

Nowadays most people work in teams, so the possibility to share our results and achievements with other team members is crucial, and it is because of this necessity that Microsoft programmers have designed OneNote to make it easier for us to work with notes and manage and publish them.

There are several ways to share, all of which you can access through the Share option in the File menu.

It should be noted that if you save the file to your computer, you will no longer be able to access it via your other devices. It’s best to save it to OneDrive (you’ll need a Microsoft account to do this). One of the best and easiest ways to share OneNote notebooks is to use OneDrive storage. You can share your notebooks in this space and then invite others to edit or just view them. Of course, you can also create your own notebook from the beginning.

How to Share Notebook in OneNote

1. Click on the File tab and click on Info.

2. Click on the Share on Web or Network under the notebook you want to share.

3. Click on Windows Live.

4. Then you will see the OneDrive page. Select your files and click on Share. Enter the email address.

5. If you want people to be able to edit the notebook, select the Can Edit option; But if you only want to be able to view the notebook, select the Can view option.

6. In the second box you can write your messages.

7. Click on Send at the end.

One of the important features of the OneNote app is the ability to share notes with others. Sharing a notebook allows you to have multiple people review it; this will usually give you new and better ideas. One of the easiest ways to share OneNote notes with a friend or colleague is to export it to a file such as Word or PDF and then send it to them. Another way to export a notebook in PDF format is to go to the File tab and click Send. Then click Send as PDF.

How to Email OneNote Notes

One of the easiest ways to share OneNote notes with a friend or colleague is to save it with a different format such as Word or PDF and then send it to them.

To do this:

1. First go to the desired page.

2. Now from the Home tab, click on Email page.

Note: The shortcut key for sending an email is Ctrl + Shift + E.

3. The Send Email window opens using Outlook software. The content of the page is completely embedded in it. You must type the recipient’s email address in the To field. In the Subject section, we specify the subject of this email. By default, the page name is written in OneNote; you can change it.

4. Click Send to send this note page.

Email OneNote notes

If you want to try other options for sending a note page, click Send from the File tab to see other options.

How to Send OneNote Information

Email page: This is the default simple way to send notes in email as described above.

File Attachment: Select this option to send the content of the pages as an attachment. The content of the page is attached to the email in the form of two files. One of the attachments is a web file so that if the OneNote software is not installed, you can view the information sent.

Send as PDF: By selecting this option, the content of the page will be sent as a PDF file and as an attachment.

Send to Word: By selecting this option, the content of the page will be sent to word software.

Send to Blog: By selecting this option, you can send the page information directly in the form of a post on your blog or site.

How to Export OneNote to Pdf

One of the important features of OneNote app is the ability to share notes with others. Sharing a notebook allows you to have multiple people review it; this will usually give you new and better ideas. One of the easiest ways to share OneNote notes with a friend or colleague is to export it to a file such as Word or PDF and then send it to them.

For exportong a notebook in PDF format you should follow these steps;

1- Click on the File tab.

2- Click Send.

3- Click Send as PDF.

How to Save Notebook on OneDrive

To save your current notebook on OneDrive, follow these steps:

1. Click on the File tab and click on Info.

2. Click the notebook you want to share.

3. Tap on the Share option to be directed to the Share section.

4. In the share section, you can choose the Web location and select Windows live to go to your OneDrive account and save your files there.

5. On the OneDrive page, select + New to add your OneNote notebooks to your OneDrive account.

You can also share your notebook with others in OneNote. You need to follow these steps:

How to Sync OneNote Notebook?

To sync notebooks, do the following:

1. Go to the File tab and click on Info.

2. Click the desired notebook and then click Sync.

3. To view the Sync status for each of your notebooks, click View sync status to open the notebook sync window.

4. If you select Sync automatically whenever there are changes, Sync will be done automatically after each of the changes?

5. If you want to sync manually, select Sync manually.

6. Click Sync all if you want to sync all bookmarks.

How to Invite Others in OneNote?

When you place the notebook in the shared space, the Invite People to this notebook option appears. You can now invite others to view or edit the notebooks. If you click on this option, you will be redirected to the share section.

To invite others to OneNote:

1. From the Share with people section, you can share your notebook with others.

2. In the Type names or email address box, you can type the email addresses of the people you want to share the notebook with.

3. By clicking on the Address book, you can select the desired people from the address book.

4. If you want people to be able to edit the booklet, select the Can Edit option; But if you only want them to be able to view the notebook, select the Can view option.

5. In this box you can write your message.

6. You can check the require user to sign in before accessing document option to ask them to sign in before accessing the document. This makes the situation somewhat safer.

7. Click Share at the end.

This sharing Onenote notebooks tutorial is suitable for users of OneNote Desktop

OBJECTIVE

Share OneNote pages or notebooks in OneNote through email, permissions, and links.

SHARING NOTEBOOKS EXPLAINED

OneNote is Microsoft’s feature-rich, digital note-taking app, regarded by some as the best online note-taking app available. Much like a paper notebook, you can organize text-based notes, images, tables, screen clippings, audio and video recordings, maps, and more into sections and pages.

Like it’s competition, OneNote allows you to share OneNote pages and notebooks through email, permissions, and links. You can control how much access you give to recipients and decide if they can view or edit the content.

HOW TO SHARE NOTES IN ONENOTE

Note pages and notebooks can be shared in numerous different ways. You can upload the notebook to OneDrive, invite people to the notebook via email, or create a sharing link for OneNote to email or message to others.

It’s worth noting that you can only share notebooks stored in OneDrive. If you have a locally saved notebook, you will need to move it to OneDrive before sharing.

UPLOAD THE NOTEBOOK TO ONEDRIVE

Locally stored notebooks need to be uploaded to OneDrive before you can share them with others. If you created your notebook in OneDrive, then you can skip this step.

1. Open the OneNote notebook that you wish to share on OneDrive.

2. Click File.

3. Select Share from the list on the left.

4. Select your OneDrive account in the Share Notebook pane.

NOTE: If you haven’t signed in yet, click Add a Place to sign in to OneDrive.

5. Navigate to the destination in OneDrive.

6. Enter the same name or a new name for the notebook.

7. Click Move Notebook.

SHARING ONENOTE NOTEBOOKS WITH OTHERS

Once the notebook has been uploaded to OneDrive, you can then share it with others.

There are 4 sharing options: Share with People, Get a Sharing Link, Share with Meeting, and Move Notebook.

SHARE WITH PEOPLE

You can invite people via email to share your notebook with.

1. Click File in the navigation ribbon

2. Select Share.

3. Select Share with People.

4. Enter names or email addresses of invitees in the Share with People window.

5. Click on the drop-down box on the right.

6. Choose if each recipient can edit or view the notebook.

7. Modify the outgoing message if necessary.

8. Click Share.

The names of the recipients will show underneath the Shared With section.

HOW TO REVOKE OR CHANGE SHARING PERMISSIONS FOR YOUR ONENOTE NOTEBOOK

You may decide to change permissions or revoke access to the notebook entirely for one or more users.

1. Select the File tab in the navigation ribbon.

2. Select Share.

3. Select Share with People.

4. Move to the Shared with section and view the invited individuals.

5. Right-click the name of a user.

6. Choose Remove User from the drop-down to revoke access.

7. Choose Change Permission to in order to switch between Edit or View.

HOW TO CREATE A SHARING LINK

If you want to share your notebook with your entire team or organization, sometimes it’s easier to copy and paste a link to the notebook into an email and use a group distribution list to send out. In OneNote, you can choose to create a view link or an edit link.

1. Click File.

2. Click Share from the left pane.

3. Choose Get a Sharing Link.

4. Click Create a view link to generate a view-only link.

5. Click Create an edit link to generate a view and edit link.

6. To disable these links, you only need to navigate back to the Get a Sharing Link screen and click on Disable view link or Disable Edit link.

SHARE A ONENOTE NOTEBOOK WITH MEETING

Notebooks are great for taking notes during an online meeting, but sometimes it’s hard for one person to keep up with all the exchanged information. You can share your notebook with others during an online meeting so multiple people can help keep the notes up to date.

1. Click File.

2. Click Share from the left pane.

3. Choose Share with Meeting.

4. Click Share with Meeting.

A link to the notes is shared with everyone in the online meeting, and the meeting details are added to the notes page.

HOW TO SHARE A PAGE FROM YOUR NOTEBOOK

It’s not necessary to share the entire notebook. If you prefer, you can share a single page from the notebook only.

1. Click on the page that you wish to share.

2. Click the Home tab in the navigation ribbon.

3. Select Email Page in the Email group.

4. The page contents will be populated in an Outlook New Message email body.

Onenote Shared Notebook Notifications

5. Enter a recipient in the To: field

6. Enter text in the Subject field

7. Add any additional text in the message body.

8. Click Send.

SYNC A ONENOTE NOTEBOOK IN ONENOTE DESKTOP

OneNote notebooks are stored in OneDrive and there could be multiple people accessing and editing a notebook at any given time. Due to this, it’s important that your notebook is synchronized to ensure data is updated immediately.

Synchronization is automatically turned on in OneNote 2016 as it’s a key feature, but you do have the option to change this and sync manually if you prefer.

MANUALLY SYNC NOTEBOOKS

1. Click File in the navigation ribbon.

2. Click Info.

3. Click View Sync Status.

4. Choose Sync All to sync all shared notebooks simultaneously.

5. Choose Sync Now next to notebooks to sync manually.

PASSWORD PROTECT SECTIONS OF A ONENOTE NOTEBOOK

OneNote 2016 includes basic security options that will prevent unauthorized access to specific sections of your notebook.

HOW TO APPLY A PASSWORD TO SECTIONSIN ONENOTE

1. Navigate to the row of section tabs.

2. Right-click on the section you wish to secure.

3. Select Password Protect This Section from the down-drown list.

4. Navigate to the Password Protection pane that appears on the on the right side of the OneNote Window.

5. Click Set Password under the Current Section listing.

6. Enter a password in the Password Protection dialog box.

7. Re-enter the password to confirm.

8. Click OK.

The password will activate on the section after 5 minutes of inactivity. After that, the section tab will remain visible, but the contents will be hidden behind the message ‘This section is password protected’.

REMOVE A PASSWORD FROM A PROTECTED SECTION

1. Right-click on the tab of the protected section.

2. Select Password Protect this Section from the drop-down list.

3. Select Remove Password from the Password Protection pane.

Onenote Shared Notebook Permissions

4. Enter the current password in the Remove Password dialog box.

5. Click Ok to complete the password removal.

This is just one example of how to use the Solver add-in to solve problems and achieve the optimum result. For more information, please check out the following links:

Onenote Shared Notebook Is Empty

Simon Sez IT offers full training courses on OneNote. Take a look at other, free Microsoft Office training resources.

Open Shared Onenote In App

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